Privacy Policy

December 5th, 2015

The Hardwick Village Plan working group is committed to respecting and protecting your privacy.

Please read the following carefully to understand our views and practices regarding your personal information.

This policy (together with any other documents referred to in it) sets out the basis on which any personal information we collect from you or that you provide to us will be stored and processed by us.

We will take reasonable precautions to protect your information in accordance with the Data Protection Act and this privacy policy, however, other than where required by law, we cannot be responsible for and exclude all liability for loss of personal information or its misuse by unauthorised persons.

By interacting with us and submitting your personal information to us, you agree to our storing, transferring or processing your information in accordance with this policy.


We may collect information about you when you:

  • Speak to us or communicate by letter, email or via social media
  • Interact via our website, social media portals, online discussions, focus groups, mini polls or surveys, etc.

We may collect and process the following information about you:

  • Your contact details
  • The content of your communications or online interactions with us
  • The number and duration of visits that you make to the various pages of our website. (For this we use cookies, see our Cookies section below for more information)

We may collect and process the following information about your computer:

  • IP address, operating system and browser type


We collect personal information to enable us to communicate with you, to register you for certain features on our website or social media portals and in order to respond to your communications.

We do not sell personal information.

By submitting your comments and other information to us, you agree that we are able to use these internally and in presentations, reports, etc.

We may also need to share your information with other organisations and individuals we are working with to develop or communicate the Hardwick Village plan. Beyond this, we will not share without your consent your information with any other organisation unless we are required to do so by law, or if you have made a request for specific information.

We may also wish to use some of the information such as comments that you have provided in promotional materials, on our website or social media. Unless we have explicitly obtained your consent, we will not disclose any of your personal contact details in doing so.


Where reasonably practicable, the information that we collect from you will be stored within the European Union. However, information may be gathered, processed or stored using ‘Cloud’ service providers that may be located, store or process information outside of the European Union. By using our website and submitting your personal information, you agree to this.


We may disclose your personal information to anyone where it is necessary for them to perform their duties.

We may also disclose your personal information to third parties where we are under a legal obligation to do so, in order to enforce or apply our terms of use or to protect the rights or safety of people involved with the Hardwick Village plan working group or others.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential.

Unfortunately, the transmission of information via the internet is not completely secure. Even though we take steps to protect your personal information, we cannot guarantee the security of information you transmit to our site. Any transmission from you to us is at your own risk. Once we have received your information, we will take reasonable precautions to protect your information and to prevent unauthorised access.


You are entitled at any stage to make a written subject access request and we charge a nominal fee for processing your request. You may ask for your personal information to be amended or deleted from our live systems. Where reasonable and practical, we will carry out this request.


Our site may, from time to time, contain links to the websites of our other information providers and social media. If you follow a link to any of these websites, please note that we do not accept any responsibility or liability for the security of these websites and or for their privacy policies. Please take precautions to protect the security of your computer and browsing and check their policies before you submit any personal information to these websites.


Our policy is to allow members to unsubscribe from our website. You can do this by emailing the web manager at or by clicking on unsubscribe links if provided.

If you have asked to unsubscribe and this hasn’t happened it may be because the address to which we are sending emails is not the same as the address your request was sent from. Please check the address we are using and include this information in your request.


Any changes we may make to our privacy policy in the future will be posted on our website. Those changes will then apply to future use by you of our website.


Questions, comments and requests regarding this privacy policy should be addressed to the web manager via email at


Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionalities or to provide more advanced statistical data.

We may obtain information about your usage of our website by using a cookie file. It will help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.

If you register with us or if you continue to use our site, you agree to our use and storing of cookies on your computer.


You can block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system may issue cookies as soon as you visit our website.


Our website uses Google Analytics which relies on cookies to generate visitor charts and data mining reports. Google Analytics collects anonymous information that will not be used to identify our website visitors.

Date Published: 14/09/2015